Hire a Transaction Coordinator
Hire offshore Transaction Coordinators to manage contract-to-close workflows, contingency tracking, and communication across agents, clients, and title.
Zero risk. You only pay if you hire.
What a Transaction Coordinator can do for your business
A clear scope so you know exactly what to delegate from day one.
Contract to close
- ·Track contingencies, deadlines, and document collection
- ·Coordinate with agents, lenders, title, and clients
- ·Keep every file moving toward on-time closing
Communication
- ·Send status updates to all parties on schedule
- ·Route signatures, disclosures, and amendments
- ·Escalate blockers before they delay closing
Compliance & files
- ·Maintain brokerage compliance checklists
- ·Organize transaction folders in your CRM or TMS
- ·Document every milestone for audit readiness
The Transaction Coordinator role, in detail
The day-to-day responsibilities and the qualifications we screen for, so your shortlist arrives ready to interview.
You can use this directly as a job description, or share it with us as a starting point.
Tasks
- 01Manage contract-to-close timelines and contingencies
- 02Coordinate with agents, clients, lenders, and title
- 03Track document collection and signature workflows
- 04Send scheduled status updates to all parties
- 05Maintain transaction files in CRM or TMS
- 06Run pre-close and post-close checklists
- 07Escalate delays and missing items proactively
- 08Support compliance and brokerage standards
- 09Hand off closed files to admin or accounting
Qualifications
- Prior transaction coordination or real estate admin experience
- Familiarity with U.S. residential purchase workflows
- Experience with Dotloop, SkySlope, or similar TMS tools
- Strong written and spoken English
- Detail-oriented with deadline discipline
- Comfort working U.S. business hours
- Excellent follow-up and stakeholder communication
- Organized digital file management habits
Top countries for hiring a Transaction Coordinator
Fast, supported, and flexible. We help you hire top global talent without the usual complexity, matched to the region that fits your role and time zone best.
Recommended pick
Philippines
Filipino Transaction Coordinators bring strong English, process discipline, and deep experience supporting U.S. transaction coordinator workflows at scale.
The Philippines has a deep pool of transaction coordinators trained on U.S. residential workflows, with strong English and disciplined checklist execution for contract-to-close.
- Vetted in-region recruiters
- 30-day fit guarantee
Latin America
Latin American Transaction Coordinators overlap with U.S. business hours and offer bilingual support where needed, ideal for client-facing coordination.
South Africa
South African Transaction Coordinators deliver polished English and structured execution, well-suited to detail-heavy U.S. and U.K. operations.
How much can you save hiring a Transaction Coordinator?
TalentArm helps companies hire skilled offshore talent for up to 75% less, reducing payroll cost while improving accuracy, consistency, and operational quality, so your leadership can focus on growth.
Cost efficiency. Operational clarity. Focus where it counts.
*Salary figures are estimates based on industry data and may vary. This tool is for informational purposes only and not a binding salary guide.
Save up to
Average savings
$45K
vs. an equivalent U.S. hire (annual)
Cost reduction by level
- Junior64%
- Mid-level63%
- Senior64%
We recommend Philippines for this role
The Philippines has a deep pool of transaction coordinators trained on U.S. residential workflows, with strong English and disciplined checklist execution for contract-to-close.
Junior
- US
- $48K
- LatAm
- $19K
- South Africa
- $17K
Mid-level
- US
- $65K
- LatAm
- $26K
- South Africa
- $24K
Senior
- US
- $88K
- LatAm
- $35K
- South Africa
- $32K
How TalentArm helps you hire top global talent
A predictable, supported hiring motion, designed to feel as simple as adding a seat to your team.
- Avg. time to hire
- 21 days
- Guarantee period
- 30 days
- 01
Book a call & start hiring
Tell us what roles you're hiring for on a quick intro call. We'll align on countries, salary ranges, and skill needs, then start your search. You only pay if you hire.
- 02
Meet talent & get matched fast
Our recruiters source and vet candidates from our global talent pools. You provide input and we zero in on the right fit, whether that's the Philippines, Latin America, or South Africa.
- 03
Interview candidates & make the hire
We send shortlisted candidates for you to interview and collect feedback after each round. We'll help with offer letters, onboarding, and compliance so you can hire confidently.
- 04
Ongoing support to help you scale
As your team grows, we help you scale efficiently while typically saving 60-80% on payroll vs U.S. hires. Need a new role or region? We'll source and deliver more top candidates.
- 05
Hire globally, strategically
We've placed talent across 18+ countries, from developers in Eastern Europe to accountants in South Africa, support teams in the Philippines, and sales reps in Latin America.
Hiring a Transaction Coordinator, answered
The questions we hear most when teams start sourcing this role. Still stuck? Use the form below or book a quick call.
- Do they know U.S. residential transaction workflows?
- Yes. Many candidates have supported U.S. brokerages and teams on purchase, sale, and refinance files.
- Which tools do they use?
- Common tools include Dotloop, SkySlope, Brokermint, Follow Up Boss, and brokerage CRMs. We match to your stack.
- How does payment work?
- There's zero risk to start. You only pay TalentArm a placement fee once you hire. The candidate is paid directly by you once they start.
- What if my hire isn't a fit?
- If the hire is not a fit within the first 30 days, TalentArm will coach, correct, replace, or run a replacement search at no additional cost — depending on whether you use Direct Hire or Hire on Demand.
Ready to hire your next Transaction Coordinator?
Share a few details and we'll scope the search, align on salary, and start sourcing vetted candidates — you only pay when you hire.
18+
Countries in our talent network
Top 1%
Vetting bar for every placement
30 days
Fit guarantee
60–80%
Typical payroll savings vs. U.S. hires